Although many elements of green cleaning policies and programs are directly transferable between projects, the expectation is that they will be building-specific—don’t expect to simply cut and paste from another project submission or have a vendor deliver a complete documentation package. 

The LEED EBOM Policy and Program Model lays out all of the required components of the policies, plans, and programs that you develop and write as part of your  documentation. Because you are creating a comprehensive document that covers the prerequisite (policy) requirements and credit (program) requirements, you will want to include all of the components for each of these types of documents, including: 

Your green cleaning policy must meet the minimum content requirements for LEED policies and programs. Keep in mind that to achieve both the prerequisite and credit, you need to include all of the required components of both policies and plans. 

The requirement to have an "appropriate staffing plan" is fairly vague. To meet this requirement, the project team should document that they have an appropriate amount of staff time for staff trained in the green cleaning procedures used in the building—this will vary by building and the nature of its cleaning program.

Cleaning contracts should include explicit language describing the contractor's role and your expectations for vendor contributions to LEED documentation.

Consider incorporating all of the components of a green cleaning policy and a green cleaning program into one comprehensive policy-program document. You can find a template for this in the Documentation Toolkit.

This credit overlaps a great deal with the requirements of IEQp3: Green Cleaning Policy. Project teams often deal with the overlap by developing one document that addresses both policy requirements and the green cleaning program credit. 

In a multi-tenant building where the tenants are responsible for their own cleaning programs, complying with this credit requires coordination with tenant cleaning services, as the green cleaning program must be implemented in at least 90% of the occupied areas. 

Determine the necessary changes and establish who will be responsible for making them. For example, in some buildings, one staff member is in charge of purchasing, while another oversees the cleaning crew. Depending on the size and scale of your project building, there may be one or several responsible parties. 

Focus on evaluating your current practices for sustainability opportunities. Rather than limiting your process by merely comparing your program to LEED requirements, think more broadly about ways to expand and improve.