Sometimes local enterprises in Central America are not that efficient regarding keeping track of their activities and the documentation that need to be submitted lacks of information. Therefor I would like to make sure I have the correct content that all receipts need to have so they can be submitted to the GBCI as proof of proper final destination (recycling, donation to other projects, etc).
The recipts we are requesting contain the following information:
1. Project/clients name (the LEED Project)
2. Material weight
3. Final destination (recycling, landfill, etc)
4. Date
Will this fulfill the GBCI requirements? Or are we missing something?
Thank you
Valerie Walsh
Sustainable Design & Construction ConsultantsWalsh Sustainability Group
219 thumbs up
February 28, 2011 - 7:16 pm
David:
Don’t forget to identify the type of construction or demo material that is headed for recycling or the landfill, using categories like Concrete or Wood etc. Be sure the name of the business and contact info is on the receipts too for the hauler or end user. Keep in mind that the receipts, invoices, and loading tickets that you are requesting and compiling will be for your LEED records and compliance tracking. Only comingled waste requires “proof” to be provided to GBCI in the submittal documents, which your area may or may not have as an option. That said, GBCI could ask for your backup documentation if they felt it necessary so hang on to your receipts.
Has the Construction Waste Management Plan been written yet for the project? Sharing it with your local enterprises will also help to communicate what your project waste goals are and how you will go about achieving them with their help.
We like to take photos of the more interesting solutions for waste diversion, such as donation as you mentioned, and it becomes part of project’s green story. Rigid roof insulation cut-outs for skylights on one project became an insulated wine cellar for one worker. Metal siding scrap on another project turned into a small horse barn elsewhere.
Gabriela Hernández Castillo
Architect, LEED AP BD+CSYASA - México
201 thumbs up
March 10, 2011 - 2:58 pm
Valerie, in the example you gave with the wine cellar, how would you count those for credit compliance? Did you measure it and then calculated it weight?
I was thinking about donating some gypsum board to a local church for some construction they are doing, but how would you prove that to the USGBC since you need to include the weight/volume calculations and they will provide no receipt?
Valerie Walsh
Sustainable Design & Construction ConsultantsWalsh Sustainability Group
219 thumbs up
March 11, 2011 - 12:04 pm
David – for the donated materials calculation, I try to always make sure the project will earn the credit threshold goal if for any reason these materials get denied. In other words, make sure the donated materials don’t make the difference between earning the point or points you absolutely need to achieve.
That said, in the case of the rigid insulation for the wine cellar, we obtained the manufacture’s weight figure per full sheet from the product literature. Each of the 35-40 skylight cut-outs were exactly the same size. We calculated how many full sheets we had in cut-out portions and multiplied it by the weight per sheet. We then took photos of the truck loaded up and got a signed statement from the recipient. That was for a v2.2 project. Since we were not audited on this credit, this backup documentation was never seen by USGBC, so I can’t say that this method was formally accepted. But it was the project team’s attempt to meet the credit intent and to practice creative sustainable strategies.
Gabriela Hernández Castillo
Architect, LEED AP BD+CSYASA - México
201 thumbs up
March 11, 2011 - 1:40 pm
It all makes sense, I was thinking about a signed statement too and somehow calculate the weight by using volume or area depending on the donated material. Thank you very much for sharing this Valerie.
Michael E. Edmonds-Bauer
Edmonds International38 thumbs up
February 8, 2013 - 2:51 pm
Sometimes keeping track of all receipts and the information in them is difficul, specially in latin america. We have one project that is recycling all concrete demolition (100% of it) but some receipts have the name of the project, other receipts have the name of the general contractor and some other have the developer's name. The same happens with de address, some have the general contractor's address and some other the actual LEED project address.
Is it possible that the general contractor writes a letter saying "receipts A,B, C, D, etc... correspond to the demolition and recycling of concrete waste of XXX LEED project"?
RETIRED
LEEDuser Expert
623 thumbs up
February 8, 2013 - 3:59 pm
Michael - It’s always a wise strategy to have your backup organized. You never know when you might need to produce it for a reviewer question. I think your idea for a letter is a good idea.
Michael E. Edmonds-Bauer
Edmonds International38 thumbs up
February 8, 2013 - 6:34 pm
Exactly Michelle, with the amount of time it will take to produce all that information we also believe it is a good idea to have all those letters and all supporting documentation. We just wanted to know what you would think about supporting information with this type of letters.
Thank you very much.