COVID pilot credits - sample policy / plan documents?

Are there any sample plans?

A lot of public entities, especially schools have public guidances you can pull from. There are also plenty of templates online. As few that I have found:

- https://wmich.edu/sites/default/files/attachments/u709/2020/COVID%20Safe...

- https://www.bfhd.wa.gov/UserFiles/Servers/Server_10765972/File/Applicati...

- https://www.worksafebc.com/en/resources/health-safety/checklist/covid-19...

Hi, Agnes! This blog post has links to all the Safety First pilot credits on LEEDuser:

https://leeduser.buildinggreen.com/blog/usgbc-s-covid-19-response

We don't have any guidance documents yet because these are so new, but we'll keep you updated!

Does anyone have a sample plan or template? 

Dear Pamela,

Based on the pilot credit language, requirements, resources and our LEED Coach clarifications I put together what can maybe be a draft plan for a Project.

I haven't submitted this pilot credit for review yet.

If you want, please feel free to send me an email (oyuil@cbre.com.pa) and I can share you the draft plan and also exchange some comments/feedbacks about it.

A template like USGBC has for other policies and plans would be helpful. 

I don't have a sample policy approved to share -- those have been proprietary for clients so far. But some tips for developing one for other projects: start with your green cleaning policy.  Projects successful at this pilot credit have also had green cleaning policies in place.  Cross reference the pilot's requirements with your green cleaning policy to identify areas that you need to create, bolster, or otherwise modify.  And pay attention to the testing requirements!

I also found this additional resources which maybe helpful

1. https://www.ehs.washington.edu/system/files/resources/cleaning-disinfect...

The Fitwel Viral Response Module and WELL Health-Safety Rating have some great resources as well - I believe you would have to pay the enrollment fee to get the actual template, but both have free downloads of resources. 

Here is a sample policy document that covers scope, products, procedures, protection, training and occupant education approaches. It has been submitted to GBCI for approval and is currently under review:

ID 1.2: Policy for Cleaning and Disinfecting Your Space

Insert Project Name Here

1. Scope: In addition to Green Cleaning Policy, this policy provides guidance for effective cleaning and disinfecting related to Covid-19, for operations and re-occupancy while minimizing adverse health impacts on cleaning personnel, building occupants/visitors and the environment.

1. Products:  Disinfectants used during cleaning processes will meet criteria from theEPA List N: Disinfectants for use against SARS-CoV-2 and formulated with the active ingredients recommended by EPA’s Design for the Environment logo for antimicrobial pesticide products.

1. This project uses Ecolab brand with product name Peroxide Multi Surface Cleaner and Disinfectant , EPA 1677-238  for disinfecting.
2. Cleaning product is Peroxide Multi Surface Cleaner and Disinfectant - cleaner meeting EPA Safer choice, green seal and UL certifications (EPA 1677-238 based).
3. Hand sanitizers are GERM-X
4. Paper products and trash bags follow EPA comprehensive guidelines for GS-01, UL Ecologo 175, FSC certification fiber procurement, CA integrated waste management for trash liners:
   1. Paper towels: ENMOTION® 8” PAPER TOWEL ROLLS BY GP PRO (GEORGIA-PACIFIC) - ITEM ID 89420, SFI Certified Product, USDA Certified Biobased Product, USGBA LEED , Waste Reducing Product – enMotion® 89420 Paper Towel Rolls can help earn LEED® credits and are a USDA Certified Biobased product. Biobased products are derived from plants and other renewable agricultural, marine and forestry materials and provide an alternative to conventional petroleum-derived products. (Visit Biopreferred.gov to learn more.)
   2. Toilet paper (public restrooms) :  GP Pro™ Angel Soft® Compact® 2 Ply biodegradable, sustainable – made with at least 20% post-consumer recycled fiber – USDA Bio-Based
   3. Trash liners: Monogram® AccuFit® Bags, Low-density polyethylene (LDPE) resins
5. All powered equipment must have the following features:

• safeguards, such as rollers or rubber bumpers, to avoid damage to building surfaces;
• ergonomic design to minimize vibration, noise, and user fatigue, as reported in the user manual in accordance with ISO 5349-1 for arm vibrations, ISO 2631–1 for vibration to the whole body, and ISO 11201 for sound pressure at operator’s ear
• as applicable, environmentally preferable batteries (e.g., gel, absorbent glass mat, lithium-ion) except in applications requiring deep discharge and heavy loads where performance or battery life is reduced by the use of sealed batteries.

• Vacuum cleaners must be certified by the Carpet and Rug Institute Seal of Approval/Green Label Vacuum Program and operate with a maximum sound level of 70 dBA or less in accordance with ISO 11201.

• Carpet extraction equipment, for restorative deep cleaning, must be certified by the Carpet and Rug Institute's Seal of Approval Deep Cleaning Extractors and Seal of Approval Deep Cleaning Systems program.

• Powered floor maintenance equipment must be equipped with such as vacuums, guards, or other devices for capturing fine particulates and must operate with a maximum sound level of 70 dBA, in accordance with ISO 11201.

• Propane-powered floor equipment must have high-efficiency, low-emissions engines with catalytic converters and mufflers that meet the California Air Resources Board or EPA standards for the specific engine size and operate with a sound level of 90 dBA or less, in accordance with ISO 11201.

• Automated scrubbing machines must be equipped with variable-speed feed pumps and either (1) on-board chemical metering to optimize the use of cleaning fluids or (2) dilution control systems for chemical refilling. Alternatively, scrubbing machines may use tap water only, with no added cleaning products.

1. Procedures
   1. Cleaning with products containing soap or detergent reduces germs on surfaces by removing contaminants and may also weaken or damage some of the virus particles, which decreases risk of infection from surfaces.

1. Per the CDC, when no people with confirmed or suspected COVID-19 are known to have been in a space, cleaning once a day is usually enough to sufficiently remove virus that may be on surfaces and help maintain a healthy facility.

1. At our facility, we clean all surfaces at least once per day.  High touch surfaces (door handles, buttons, elevator pads, etc.) are cleaned approximately every two hours during business hours, and again once the evening lobby attendant team begins. Bathrooms are cleaned two to three times per day. All associates part of the Housekeeping department go through a thorough training program structured by Marriott International called Clean Matters – at the end of the program the associate is being certified by the Management of the department and trusted to use proper cleaning procedures as well as chemicals.

1. Products are ordered at least once a month to ensure enough supply for the next 30 days but

not more than required/necessary to adequately stock and clean building areas.

1. Weekly inspections are conducted by property management with the Janitorial vendor to address areas of concern.
2. Signage is installed in entry points, common areas and bathrooms to encourage appropriate PPE requirements, encourage social distancing, encourage hand washing/ sanitizer usage, etc:
   • All Marriott associates completed the 11 Modules COVID-19 Training Protocols required by Marriott International

1. Protection

The janitorial team are provided eye protection, masks, gloves and downs when required for products and procedures being used.  Extra masks and gloves are kept onsite for building management teams to distribute.

For use of tools and equipment see notes above in Section ii. Products.

1. Training

Our vendor Ecolab as well as our corporate requirements, provides regular training to staff on proper procedures.  Staff are encouraged to wear gloves and masks during cleaning procedures, and masks at all times at the building.

Information on disinfectants and cleaning products are posted in both English and Spanish in all janitorial rooms.

Information on proper use of PPE is posted in both English and Spanish in all janitorial rooms.

Training on hazards from cleaning products, PPE and OSHA standards are provided by the Janitorial company.  Training logs are provided to property management at a minimum of annually.

1. Occupant Education

Property Management provides occupants with education and resources (see attachment) on the method being conducted/provided in the building to disinfect and clean the building.

“

One on one meetings with Occupant leaders to address specific concerns are provided.

Hi Jonathan,

Did you receive any comments from GBCI on your policy document?

I think you can refer to the resources and template as listed in WELL HSR and Certification standard. For sure, you may need to tailor-made it that suitable for your project, especailly for the project located outside of US.

In additon to the WELL HSR requirements, a quantitative testing shall be required by using Luminometers such as Adenosine Triphosphate meters (ATP) meters. It is required to set up the regular testing and report accordingly.

I also found this additional resources which maybe helpful

https://www.epa.gov/coronavirus/about-list-n-disinfectants-coronavirus-c...

Ensure that you are utilizing an ATP meter to demonstrate compliance. I have had this credit denied when an ATP meter was utilized but another piece of documentation mentioned that in addition to the atp meter, a white glove was used. So regardless of the ATP meter being used, apparently you can't use a white glove in addition.