Under Case 1, we got comments from the reviewer as follows:
"Case 1 - Lease
The LEED Credit Form has been provided stating that the project occupies 1.2% of the base building and therefore applies Case 1. The
project has negotiated a lease where energy costs are paid by the tenant and not included in the base rent. An excerpt of the lease
documenting the energy cost agreement has been provided.
However, it is unclear whether the electric and chilled water cooling from the central plant are prorated and are a true proration of the
quantities used. The LEED Reference Guide for Interior Design and Construction, 2009 Edition, states: The typical approach, where the
landlord prorates the utilities based on the tenant portion of the total leasable area, meets the credit requirement. Flat rates set by the
landlord at the time of lease negotiation do not satisfy the requirement. The tenant payments must be a proration of the true quantities
used, and the landlord needs to present the tenant this information and keep a written record.
TECHNICAL ADVICE:
Please provide documentation, such as a letter from the building manager and a copy of the written record of utility quantities used, to
demonstrate that cooling (electric and chilled water) is a proration of the true quantities used.
Three points are denied pending clarifications."
The lease agreement indicates charge of air-conditioning services at price per square meter per hour and an extra monthly fixed rate in case the occupant requires 24-hour air-conditioning for server room. Should this be enough? If not, what additional information do we need to provide?
Thank you.
Adrienn Gelesz
LEED APABUD Engineering Ltd.
48 thumbs up
October 30, 2013 - 5:54 am
I think it will not. The reviewer requires that the actual energy costs are subdivided by the tenants based on either submetering, or leasable area. So the payment of the tenant should be in correlation with the actual consumptions. In your case I read that the fees for A/C are fixed; the tenant would not benefit on reducing the air volumes or the temperatures in the room, because the payment is only based on square footage and operating hours. Also, there is no information on electricity consumption - how is this calculated.
Marcus Sheffer
LEED Fellow7group / Energy Opportunities
LEEDuser Expert
5916 thumbs up
October 30, 2013 - 7:00 pm
In general it is always good practice to provide a thorough narrative explanation for how the electric and chilled water are billed. Then back that up with any documents that confirm your narrative. Just sending a document is often not clear enough.
sompoche sirichote
18 thumbs up
October 30, 2013 - 9:14 pm
Thank you so much Adrienn and Marcus.
If I clarify that the cooling is supply from central plant and AHU is shared among multiple tenants. So, the cooling system are paid by proration of the tenant area. Is this good enough?
Marcus Sheffer
LEED Fellow7group / Energy Opportunities
LEEDuser Expert
5916 thumbs up
October 31, 2013 - 11:39 am
More detail needed.