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CI-2009 MRc4:Recycled Content

Accounting for Change Orders In Total Material Cost

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Kevin Dunham
Architect
GSA
LEEDuser Basic Member
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Several of the MR credits (3.1, 3.2, 4, 5, 6, and 7) rely on a "Material and Resource Calculator" spreadsheet to determine whether certain thresholds have been met, and this spreadsheet in turn relies on a user-input "Actual materials cost, excluding labor and equipment." My question is, how does one account for change orders in this "actual materials cost" figure? For example, if some doors are ordered and installed but then changed by the owner due to dissatisfaction with their appearance, should the total cost include only those doors finally installed or should it include both the cost of the initial doors and the cost of the final replacement doors?

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LEEDuser Expert
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Wed, 05/29/2013 - 21:26

Kevin - I advise the contractor to include the cost of change orders in the total cost used for the MR credits. In the situation you describe although the doors are included twice, I would still include the change order for the new doors because they are the ones that are included even though the original doors (and their non-use) are still part of the cost of the project.
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Kevin Dunham
Architect
GSA
LEEDuser Basic Member
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Wed, 06/05/2013 - 14:29

Thanks, Michelle. If I'm to include the cost of the changed doors in this example, should I also include their environmental attributes (e.g., recycled content, certified wood content)? This seems a slippery slope, where I would be including costs and attributes for materials not actually used in the final product. Or, alternatively, are you suggesting that the cost of the changed doors be included only in the final cost of the doors actually used (thus, effectively doubling the cost of the doors to account for the wasted materials)?
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LEEDuser Expert
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Wed, 06/05/2013 - 16:12

If the doors are not used in the project, then no - you shouldn’t count their environmental attribute(s). That is a slippery slope that you don’t want to traverse. I was implying that you’d include the cost only of the changed doors in the total - in effect double counting the doors cost (original, unused and the new ones). Hopefully you can donate the original, unused doors and count the diversion as part of MRc2.

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