GBCI documentation says that one has 25 working days to respond to "Clarifications". I am assuming credits marked as "pending" are not actually asking for "clarifications", but telling you what is still needed to be done for compliance. Clarifications to my mind is when the reviewer sends you a message requesting some clarification.
My question is:
Is there a deadline for re-work regarding the design submittal first review comments (split-submittal)? Doesn't this only get re-submitted at the same time as the final (construction) submission?
My point is that sometimes the rework is not possible within 25 days...sometimes you may be starting almost from scratch, because of some fundimental change that needs to be reworked across all credits.
Will the USGBC really strip possible certification due to untimely responses?
Marcus Sheffer
LEED Fellow7group / Energy Opportunities
LEEDuser Expert
5912 thumbs up
July 8, 2013 - 9:48 am
No the 25 days is just the standard operating procedure. Project teams routinely request and are always granted extensions. Even if you do not ask for an extension there is no enforcement on the 25 days. Now if you let it go a year or two someone may contact you.
Regarding the split submission - you should complete the design submission (preliminary and final reviews) before submitting the construction submission.
Jean Marais
b.i.g. Bechtold DesignBuilder Expert832 thumbs up
July 8, 2013 - 10:57 am
Thanks Marcus...that (thankfully) makes sense and spars me some grey hairs.
Marcus Sheffer
LEED Fellow7group / Energy Opportunities
LEEDuser Expert
5912 thumbs up
July 8, 2013 - 11:08 am
Unfortunately it is too late for me and my grey hairs. :-)
Jordan Friedberg
43 thumbs up
August 12, 2013 - 8:01 pm
How long is an extension? How many can be requested? I have seen conflicting information and like this questioner, my project will require work (based on the first review clarifications) that will take longer than 25 days. My team plans to complete the work but some additional construction is required that cannot be completed in 25 days.
I suppose this assumes the construction work must be complete before final submittal. Other than the thermal comfort survey, is this correct? It seems obvious I cannot submit a SOW or narrative of my plans or work-in-progress but you never know.
How does the CIR process interact with the construction review? Based on the clarifications from my first review, my team plans to submit 2 CIRs, which will likely not be returned before the 25 day period is up. Do I just submit everything at once?
Elizabeth Thompson
Green Building SpecialistUSGBC/ GBCI
78 thumbs up
August 12, 2013 - 10:52 pm
Extension requests between review phases can be requested through our Contact Form, http://www.gbci.org/contactus. Please let us know how long you need in the request. If the request is for more than a month or two, please explain the circumstances. The only limits on extensions between review phases are those within the Certification Policy Manual (https://www.leedonline.com/irj/go/km/docs/documents/usgbc/leed/config/te...) in the sections on project timelines. For example, under 'Application for Standard Review', it states that "Within two (2) years of substantial project completion the Project Administrator shall submit, via LEED Online, a complete application for Standard Review." You are welcome to mention in your extension request that you would like to hold off submitting until the CIRs are returned and the project team has time to incorporate the guidance.
If a project team needs an extension on a Mid-Review Clarification, we can grant those as well through the same weblink, but they need to be cleared by the review team.
The construction work should be substantially complete when the Final Application is submitted.
CIRs are often submitted prior any review phases, in order to gain more information about a particular strategy in advance. However, they can be submitted during the review phases as well.