Forum discussion
Hi everyone. I've been getting requests for invoices to be submitted along with the 'new wood' stating costs. since we warehouse volumes of the MDF in referral, and since the end user buys from the contractor/installer, our cost doesn't directly relate to the job. Does anyone know how this is usually handled? Thanks
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Renee Shirey
Stantec422 thumbs up
July 25, 2018 - 2:08 pm
If I am understanding you correctly, you are selling the material directly to the contractor/installer for a job, correct? If so, then yes your invoice to the contractor is what is needed for LEED documentation. Invoices showing the cost (to the contractor) is required for MRc7. The end user/owner isn't buying the material from the contractor - they are buying the service of the contractor to procure and install the product.
Renee Shirey
Stantec422 thumbs up
July 25, 2018 - 2:10 pm
Another thought - the contractor is being billed for the material (from you), so the contractor should be able to provide a copy of their invoice (from you) as the required backup for the material in question.
Bobby White
July 25, 2018 - 3:17 pm
Thanks Renee. The form I've automated shows percentages but not costs (assuming the percentages will be applied to the contractor's pricing of the job). I can give the contractor invoicing with his costs, but couldn't pass that to the end user (which is why I've done percentages only). Would the contractor be required to supply his invoice to the end user instead of us supplying it? Thanks again - I'm a bit behind in getting up to speed.
Renee Shirey
Stantec422 thumbs up
July 25, 2018 - 7:14 pm
If you are not allowed to provide the invoice with actual pricing directly to the end user/CM of a project, then it should be sent to the contractor, and the contractor can send it to the end user/CM. For LEED documentation purposes the contractor is required to separate the cost of their labor from the cost of the material - which is why your invoice is the required backup. If you were an FSC-certified provider of FSC certified wood, your invoice would be required to have to show the cost and the FSC type & % for each new wood item, plus your FSC COC# (chain of custody #). This would then be passed on (via the contractor) to whomever is doing the LEED documentation (for this credit, it is typically the CM).
Bobby White
July 26, 2018 - 9:13 am
That makes sense. I've started researching the costs of getting our company certified. It look as if the recycled percentages of our raw materials are so high (and the new wood so low) that there's not a lot of credit to be had, but many entities we deal with really want the COC carried through. Thanks again for the help.