Illustrations are a requirement for the tenant guidelines, and can be a useful tool in discussing the building. Include images of the actual building, diagrams, or other graphics.
The staff person responsible for overseeing your comprehensive plan communicates regularly with all service providers and conducts routine site inspections and evaluations to ensure that the plan is in place and functioning as intended.
Develop an outline to determine the extent of the tenant guidelines; you can add details later. See the Documentation Toolkit for an example of a final tenant guideline document, and a template for creating your own.
A designated staff person or vendor logs all pest management activities. In the event that toxic pesticides must be administered, record how and when universal notification was provided.
Who will write the tenant guidelines? It could be the developer’s marketing team, the architect, sustainability consultant, owner, or any combination thereof. A collaborative effort is best. Each group has a great deal to offer and can provide varying perspectives and knowledge sets. Your marketing team may know how best to present the information to possible tenants, and your mechanical engineer should be able to explain the energy savings from mechanical equipment.
Contractors involved in various elements of the IPM plan conduct work according to their contracts and report all relevant activities to building management.
Determine whether you will provide any designs or systems to help tenants in the achievement of LEED-CI. An example of this could be, the extent of the CS measurement and verification or submetering plan or water-efficient fixtures.
Discuss with your project team what type of tenants the building expects to attract and whether the building will be multi- or single-tenant. Doing so will help you determine your approach to writing the tenant guidelines.
Describe, in a clear, detailed manner, how each of your best management practices reduces the environmental impacts associated with conventional practices.
